| Current Club Minutes |
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Prescott Sunrise Lions Club Officers and Board of Directors 2009-2010Sarbanes-Oxley Statement 2009-2010 Prescott Sunrise Lions
President Don Shaffer Present 1. Call to Order- President Shaffer called the meeting to order at 6:00 p.m. A quorum was present. 2. Welcome and Acknowledgement of Lions and Guests: The President welcomed the Board Members along with Lions Hood, Reichmuth, Cheney, Humphrey, and McCormick. Lion PDG Solvay was scheduled to attend, but due to weather, postponed his presentation about a possible 50th Anniversary Celebration until February. 3. Communications: We received a thank you note from DG Phillips, saying how much he appreciated his visit to our club. Thank you letters have been received from: PUSD#1 School Nurse Supplies and Equipment ($2500.), Camp Tatiyee ($500.), Prescott Women’s Shelter ($1000.), Yavapai Family Advocacy Center ($1000) and from Congress Elementary School and the Yavapai County Nurses for the Christmas Presents. 4. Approval of Consent Agenda (These items of routine and non-controversial nature, can all be enacted without discussion and with one motion. Any Board Member may remove an item from the Consent Agenda for discussion and separate action). A. Approval of the Minutes of the November 18, 2009 meeting.(No meeting was held in December) Lion Frederick moved to approve the Consent Agenda, seconded by Lion Brye Membership Report - Membership is at 67, down 2 for the year. 5. Financial Report- Lion Bergman, presented a detailed financial report to the Board. (Originals are maintained by the Secretary) All accounts are “in balance”. The Schwab Brokerage/Money Market Account (Johnson Control Stock) is valued at $.3769.85. The Taylor Memorial now has $540.46 available to purchase flags for Eagle Scouts. The Newspaper Expense Account now has $ 2,214.33 available. This includes the increase to 30% for van expenses as approved by the Board. The last check from Vista Paper was in the amount of $2,041. and was paid at $90. a ton. We received $6,596.00 in Tax Credit funds in 2009. A motion was made by Lion Carter and seconded by Lion Moore to approve the Finance Report, distribute the 3rd quarter budgeted gifts, and authorize the payment of expenses. Motion Carried. Policy for the Use of Tax Credit Proceeds- The Secretary raised the question about how the tax credit funds received in 2009 will be applied to the budget. For example, if we normally give $5000.00 to the Leaders Dog Program and we receive $1000.00 in tax credits specific to that program, do we now give $6,000.00 to the program or does the Board have the intent to simply say that we have used the $1000.00 as part of the $5000.00? Tax Credit Use- A motion was made by Lion Moore and seconded by Lion Schmidt that would allow the funds to be used as part of the original gift amount, unless the tax credit proceeds exceeded that amount. In that case, the additional funds would be added to the original amount. Motion Failed. Tax Credit Use After significant discussion, the Secretary proposed that the funds be added to whatever amount the Board originally was going to contribute to the program. Lion Frederick made a motion to that effect, seconded by Lion Bergman. Motion Carried. Lion McCormick made a motion to pay the amounts as directed by the donor immediately. The motion was seconded by Lion Schmidt The Secretary was also instructed to include a thank you letter to the donor from the organization that ultimately received the gift. The Secretary and Treasurer will modify the tax credit form to delete items such as Flags for First Graders that are not actually part of our benevolence program. Motion Carried. Haitian Relief Efforts and Melvin Jones Fellowships- On a motion from Lion Frederick, seconded by Lion Carter the Board authorized $3000.of the Tax Credit funds be sent to LCIF for their Haitian Relief Efforts. This will also provide 3 Melvin Jones Fellowships (one per each $1,000. donated). Motion Carried. 6. Continuing Business – Van Purchase- The President suggested that when we have time, we should take out an ad in the newspaper to see if there is someone that would like to donate a good van for our newspaper recycling efforts. Newsletter Update- The President requested that Officers and Committee Chairs should routinely provide Lion Moore with information for the Newsletter. Meeting Location Review- Lion Brye says the Meeting Review Committee has been established and they will annually review our current meeting location in comparison with other options in the area. The Committee will be issuing a recommendation to the Board by the end of each fiscal year. 7. New Business –Endorsement of Lion VDG2 Edmonds- The Secretary advised that Lion VDG2 Edmonds wishes to be considered for First Vice President Governor and will need a letter of endorsement from our club. Lion Carter made a motion to wholeheartedly endorse Lion Edmonds for this position, seconded by Lion Bergman. Motion Carried. 4.0 Honors Dinner- Lion Carter said that Gov. Brewer is confirmed as our speaker for April 8th. The Board established the location as the Hassayamapa Inn on Gurley Street for $12.50 per person. Each student will be allowed three seats. Any additional seats for students and those for guests of Lions will be $15.00. Lion Rochon will provide the medallions. We will see if Lion Kosel’s wife will prepare the certificates. Lion Carter will take care of publicity and arrange the head table. Lion Brye will serve as the host for the Governor. Lion Sabo will be the MC and will direct the event. He will develop the invitation letter (by February 1st) and the program. Lion Carter will distribute the letters (the first week of February) and his Administrative Assistant will keep track of the RSVP (due by March 1st). 4.0 Dinner for 2011. Lion Moore made a motion, seconded by Lion Schmidt, that next year we will invite the 4.0 Seniors from both Prescott High School and Bradshaw Mountain High School to this event. Motion Carried. Appointment of New Director to replace Lion Greg Slife- A motion was made by the President seconded by Lion Frederick to approve Lion Bob McCormick to fill the Two Year Director vacancy. Motion Carried. Establish Feed the Hungry Date- The President announced that the date for this event would be October 16th. District 21C Convention, Prescott, March 26-28- The President urged members to attend the convention. The Secretary said the Board needed to approve six Delegates and six Alternates to the convention. On a motion by Lion Carter, seconded by Lion Sabo, the Board authorized the Secretary to list the first six people that apply as Delegates and the next six as Alternates. The Delegates will be Lions Carter, Shaffer, Moore, Edmonds, Sabo, and Brye. The Alternates are Lions Schmidt, Frederick and McCormick. Three additional seats remain and we will ask for members to fill those at upcoming meetings. Motion Carried. Peace Poster Contest- The President is looking for a Chairman for the Peace Poster Contest. Lion Pressnall was recommended and Lion Bundy said he would be willing to take the position if needed. Committee Reports – Lion Bundy is interesting in having the Board consider assistance in funding the Blind Olympics. It was decided that we should invite a speaker from their organization to make a presentation to the Board. Lion Humphrey said the Flags for First Graders date is tentatively set for Thursday, February 18th if the schools approve. Lion Humphrey would like to begin a New Member Campaign on February 25th and end on June 30th. The goal will be to get 10 new members by that time. He will review former members to see if any of them may wish to return and he will provide a BBQ cook out at his home for any member who brings in a new member. The Secretary will have the new Member Brochure completed and printed by that time. 8. Next Meeting and Adjournment- The next Board meeting will be February 17, 2010 at the Prescott Investor Services Office @ 6:00 p.m. There being no further business on the agenda, the meeting was adjourned at 7: p.m. by President Shaffer, on a motion from Lion Brye , seconded by Lion Moore. Motion Carried.
Respectfully submitted,
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